Helping Clients Overcome

If you write for a living, that is, if you write articles for clients you often have heard about writer’s block. Personally, I think the topic is overdone and simply something that comes about when the author is too tired, distracted, or simply not interested in the topic at hand [oh, yes...this does happen!] On the other hand, do your clients sometimes suffer from writer’s block? Okay, before you throw your hands up wondering how could this be, just think about it: do your clients always know what they want you to write? Am I making myself clear? If so, read on…if not, please read this paragraph again!

As writers, we can assume that when a potential client approaches us to write for them, that they always know which topics they want you to cover. Without sounding cheeky, only if this was always so! To put it mildly, you may have a client who wants you to write “X” amount of articles, which he or she will place on their own web site in hopes of building up SEO [search engine optimization, that is], and your part of the equation is to write interesting and compelling copy that will drive traffic to their site.

Well, this only works out if your client knows exactly which topics/subjects are to be covered, keywords used, and the length of each article. No, your client isn’t going to write the article, but they will certainly lay its foundation. No web content article can possibly get going without your knowing certain essentials including the topic and which keywords are to be utilized. Make certain that these building blocks are included with your proposal, otherwise you risk going down one path while your client wanted you to go down another.

Unless you have plenty of time to constantly rewrite every article I recommend that you uncover precisely what the client wants from you.

When I sense that a client isn’t sure which direction they want me to proceed, I then start asking several questions, including:

Do you have a topic you want covered? If so, what is it and do you want me to come up with the article title or is this something that you would like to do? Knowing this information will help you create the introductory paragraph and your topic sentence.

Next questions: which keywords do you want me to use? I try to limit my clients to a small group of 2-4 words per article. Additional keywords mean additional articles…why confuse your readers? Why kill SEO? As I write this article for you do you have 3-4 points you want me to make? All of this information will comprise the article’s body.

Finally, what sort of “call to action” are you desiring? Do you want readers to buy a product? Read something else? Call their representative? I leave the anchor links up to the client, but I try to bring the article exactly to the point where the client wants it to be.

If you have gotten satisfactory answers to each of your questions, you have helped your client get over their own case of writer’s block. Yes, to a certain point every client has already visualized what they want written [they bring you on because they don’t know how to craft the right words or are simply too busy to write for themselves]. If they haven’t, you must help them answer the previous questions in order for you to write effectively.

If you don’t take the time to make certain that your client is sure of what he or she wants, you will have wasted time and delayed the opportunity to go to the next project.

I don’t know about you, but time is of the essence and we writers cannot afford to waste any of it. Nail down exactly what your client wants before tackling any project to save yourself time and to preserve your sanity!

Ripping Apart An Existing Article

Occasionally, I get a request from a client to take their existing articles and rewrite each one with a fresh “voice” or style. I usually look at these types of projects with a bit of suspicion, as I wonder if the articles are owned by the client or swiped from someone else. I only proceed if I am confident that the articles are, indeed, the intellectual property of the person possessing them.

Once I get the articles in hand, I look over each one carefully to see what must be done to whip them into shape. I must tell you I have received some of the worst written rubbish from gleeful clients expecting me to improve upon their initial poor efforts. Let’s just say that I never tell my clients exactly what I think of their original work, but I am not shy about doing a hatchet job on an article either!

I like red pens and I bring one out and start crossing out sentences, correcting grammar, adjusting paragraphs, and inserting my notes. There are times when my “marks” seem to outnumber the words that were previously typed or written.

If the client gives to me the project on diskette, I simply insert the diskette [after running a virus check, of course] and print out each article in Microsoft Word and go at it. If no diskette is supplied then I simply input the article with my changes included and take it from there.

Normally, I must redo all or parts of an article two or three times before I get a good feel for it. Then and only then is it sent off to the customer for their review.

Quite frankly, it is easier for me to write an article from scratch then it is to take an existing article and rip it apart. Still, I savor the challenge and usually get a “job well done” in response as I transform an existing piece from an ugly duckling into a graceful swan.

Shifting Deadlines

As a writer who works on multiple projects at any given time, I attempt to pin down a deadline from my clients even if one is not stated. Why? Because, the “I am in no hurry for these” statements invariably becomes, “are you done with the articles?” How embarrassing is that if I make the assumption that a project could be put off, especially if my client wants it now?

I have learned to do the following: as soon as I get a project I ask for a specific timeline for when the job should be completed. If the client wants to receive proofs by a certain time, they will. I will also ask them to return to me the reworked article by a certain time too, especially if the “final copy” deadline is fast approaching. No one likes to respond to a panicked, “where is my finished copy?!” statement especially if the hang up is on their end. Regardless of the reason, the burden falls on you, the writer, if there are any snags.

Fortunately, most jobs I do are “in progress” almost as soon as I accept the assignment. Generally, I start my research right away and then I start working on an outline of the article. Once satisfied with the outline, I craft a rough draft and, finally, I write my final copy. Sometimes I take a break between the various steps in order to get more information, give my mind a rest, or simply to attend to other matters.

So, if I receive an urgent request [or demand!] for the completed project I can usually respond very quickly with at least some of the work immediately. Human nature, being what it is, I can expect that even agreed upon deadlines will shift around from time to time. How I respond to these types of demands is indicative to how well I work with my clients.

So Many Article Directories, So Little Time

Twice today I received invitations from article directory owners to join their new sites. In many ways I am flattered, but in other ways I almost want to mention that they have their work cut out for them. As an author of several hundred articles online [I expect to add between one and two hundred per month for the foreseeable future] I have some recommendations for article directory managers. If you are interested in learning what they are, please read on.

Benchmark Ezine Articles &ndash My primary site for submitting articles is with EzineArticles.com. Why? Volume, service, article penetration, search engine optimization, blog, forum, email updates, site navigation, cutting edge technology, to name some features. This site is one that is highly active where authors know the manager, Christopher Knight, and hear from him regularly. You get the feeling that Ezine Articles is going places…and fast!

Ask Permission First &ndash Some of my articles have appeared elsewhere, without my permission. I guess having over 400 articles online gives me extra special attention, perhaps more than someone who has 40 articles. Still, I must say that one web director who took my articles has apparently given up the practice and without notification to his authors. Let’s just say I won’t waste my time with someone who doesn’t at least care enough to respond to my emails!

Distinguish Yourself From The Pack &ndash Thanks to a new article software program that hit the market over the summer, lots of folks are snapping up this easy to use program and starting their own directories. Competition is a good thing, but a shake out will occur. If you want someone like me to take interest in your site, to direct my clients to you [I have plenty], and keep me interested, your site shouldn’t even look like any of the rest of them. I am not saying you shouldn’t use the new software, but please take it to the next level and make it work to the max.

Build Up Page Rank &ndash Heck, my own site pulls down a page rank of 6. I want you to match my site’s strength or at least come close. Some of the newer sites are not yet ranked and little or nothing has been indexed by Google. BTW, Google is it for me. MSN and Yahoo are alright, but Google rocks. After these three…nada!

Details, Details - The big picture of getting articles out there is great, but I like to see some attention paid to the fine details too. Ezine Articles has not one, but three resource boxes for authors to select from each of which contains information already keyed in by the authors. I know not of one other directory that has even one. Hmmm…

Where Are You Going? - Where is your article directory going? Do you have RSS feeds, submission agreements with other sites, unique features that are regularly being rolled out, etc. A blog where we hear from YOU, the manager, is highly useful.

There are other areas I am sure that I haven’t covered. I am not singling any directory out and I do wish you the best in your endeavor. Perhaps as your site grows I’ll sign up, but for now I am very busy writing articles and submitting to just a few select sites, like Ezine Articles. Thank you for allowing me to vent!